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Common AV Mistakes and How to Avoid Them! – Get The RIGHT AV Company For Your Next Event!

Audio-visual (AV) is an important consideration for any event. If you get this part wrong, it could ruin the whole event. We are going to give you a guide to common rookie mistakes. From technical glitches to poor sound quality, these errors can quickly undermine your efforts. But getting the right AV company for your event helps you get closer to organising a successful event.

In addition to this, learning about these mistakes beforehand and taking effective steps can ensure a seamless and memorable experience for your audience.

The right AV company you hire for your event product and management will take care of every detail. Expert companies like Sonus Events make sure your event achieves the heights of success. To proceed further, contact us at [email protected] or call us at (+44) 0141 648 3366.

In this blog, we will walk you through some common AV mistakes and practical tips to avoid them entirely.

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Mistake 1: Not Testing the Equipment Beforehand 

Technical errors and glitches can occur at any given moment. Only reading about the specifications of the equipment and not checking it before the event is a recipe for disaster. Malfunctions with microphones, issues with device compatibility, or broken projectors can derail your plans to organise a seamless event.

To avoid this, make sure you inspect the equipment closely before the event. For this, you will be required to stay in touch with your AV company constantly. Provide them with all of the  information needed to install audio-visual solutions perfectly. This includes the layout of the venue, stage design, presentations, projector counts, dimensions of the venue, and the number of audience members.

This will help the AV company to configure the equipment as per your specifications and needs.

Mistake 2: Neglecting the AV Team 

The AV company you hire wants to make sure your event is as good as it possibly can be. By neglecting your AV team, you are going to risk your event. Not communicating properly with them or keeping them in the loop on any changes you make to the event can end up affecting its success.

To avoid this, talk to the experts you have hired. Show full transparency and let them know about your decisions regarding the event. This will go a long way, especially when any changes should occur at the last minute, the team of experts will help put everything in place.

The right AV company is going to understand your needs and will tailor their services accordingly if only you keep them updated with things related to the events.

Mistake 3: Neglecting Technical Requirements

When it comes to event planning, one of the most common mistakes is neglecting the technical requirements of the audio-visual setup. Suppose you fail to assess the specifications related to the venue or other logistics such as lighting conditions, placements of LED screens, power supply, or acoustics. In that case, it can potentially lead to bigger disasters.

To avoid this, make sure you inspect the venue in detail with the AV company you have hired. Get all the details you can regarding the dimensions and the layout of the venue. This will give you clarity on which technical equipment you should go with.

Furthermore, it can also help the AV technicians in installing the equipment that goes best with the venue.

Mistake 4: Not Checking the Audio Quality 

Everyone at your event is going to notice the audio quality. Whether you are hosting a corporate conference or a small party – crisp and clear audio is all you need. However, if you overlook it by not checking the quality of the microphone, its placements, sound levels, and noise, then the audience won’t be able to develop interest in the event.

To avoid this, consider what your sound system is being used for and let your AV company know about it. The company will provide you with the speakers that are appropriate for the layout of the venue. By enlisting the help of professionals, fine-tune the audio levels and mitigate background noise.

This way, the performances will not fall flat and your audience can hear every word.

Mistake 5: Ignoring the Visual Presentation 

Do you need an LED video wall? Are you going to use it for branding purposes or play a slideshow on it? These are some of the fundamental questions you need to consider before getting visual equipment. At the same time, not considering important aspects such as screen resolution and visibility can negatively impact the visual presentations of your event.

To avoid this, talk to the AV team and ask for their opinion regarding the suitable equipment that also aligns with the objective of your event. Make sure the screens are placed strategically and provide maximum visibility to every member of the audience.

By investing in high-quality visual equipment, you can ensure crystal-clear displays of content with precision.

Conclusion

Organising events is not for the faint of heart because common mistakes can happen at any moment. However, if you apply the tips above you can avoid them.

Not testing the equipment beforehand, neglecting the AV company, avoiding going into technical requirements, not checking the audio quality, and ignoring the visual representation are some of the basic mistakes we have seen across the events.

To avoid them, make sure you keep the AV company you have hired in the loop of things. Ask for their expert opinions, keep them updated regarding any changes you make in the event, tell them about the venue and its logistics, and invest in high-quality equipment.

This can only happen if you work with seasoned companies like Sonus Events. They not only take it upon themselves to look after every aspect of your event but also make sure these mistakes are avoided completely before the event takes place – contact us here and we will be happy to assist you with all your AV requirements.

Frequently Asked Questions (FAQs) 

What is AV in an event setting? 

AV stands for audio-visuals in an event setting. It can be broken down into sounds, lights, and visuals.

Why is AV important for events? 

Audio-visual equipment is quite powerful. They enhance the engagement of the audience by providing them with an immersive audio and visual experience.

What are common AV issues? 

Issues related to AV can occur if you are not careful. These issues are malfunctioning microphones and speakers, incompatible screens, way too large monitors, and faulty projectors. However, experienced event production companies like Sonus Events make sure you don’t have to experience any of it.

What is an AV checklist? 

An AV checklist includes high-definition laser projectors, projection screens, LCD televisions, LED video walls, presentation laptops, video switchers, video distribution, video playback, video cameras, and webcasting.

 

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